Privacy Policy for participants registered for Gemus Nordic Consulting’s online events or users visiting gemusnordic.com (the “Site”).
Introduction
Gemus Nordic Consulting (hereafter ‘Gemus Nordic’) is committed to protect your personal data and to respect your privacy. Gemus Nordic collects and further processes personal data pursuant to Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (repealing Directive 95/46/EC).
This privacy statement explains the reason for the processing of your personal data, the way we collect, handle and ensure the protection of all personal data provided, how that information is used and what rights you have in relation to your personal data.
Why and how do we process your personal data?
Users visiting this Site: Gemus Nordic collects your personal information to load the Site accurately for you, and to perform analytics on Site usage to optimize our Site.
Participants registering for our events: Gemus Nordic collects and uses your personal information to manage participant populations and their rights in the context of IT systems. The main purpose is to identify the participant, authenticate that participant, and/or determine his or her authorizations and roles within the context of their service.
Additional purposes for this processing operation are the following:
- services, allowing individuals contact details to be found (e.g. e-mail address book or telephone directory)
- selection of individuals from lists, usually based on some selection criteria
- construction of lists of individuals, primarily e-mail distribution lists
On what legal basis do we process your personal data?
Pursuant to the General Regulation (EU) 2016/679, if you are a resident of the European Economic Area (“EEA”), we process your personal information under the following lawful bases:
- Your consent;
- The performance of the contract between you and Gemus Nordic;
- Compliance with our legal obligations;
- To protect your vital interests;
- To perform a task carried out in the public interest;
- For our legitimate interests, which do not override your fundamental rights and freedoms.
Which personal data do we collect and further process?
In order to carry out this processing operation, Gemus Nordic collects the following categories of personal data:
Users visiting this Site:
- Examples of Personal Information collected: Version of web browser, IP address, time zone, cookie information, what sites or products you view, search terms, and how you interact with the Site.
- Source of collection: Collected automatically when you access our Site using cookies, log files, web beacons, tags, or pixels.
Participants registering for our event:
- Personal Information collected: Full name, Phone number, Email Address, Personal title, Professional, Organization, History of changes
- Source of collection: Collected from you.
How long do we retain your data?
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For those who register for our event, Gemus Nordic will retain your Personal Information for our records unless and until you ask us to erase this information. For more information, please contact us at: contact@gemusnordic.com.
How do we protect and safeguard your personal data?
All personal data in electronic format (databases) are stored by Gemus Nordic. In order to protect your personal data, Gemus Nordic restricts access to the personal data solely to authorized persons with a legitimate need to know for the purposes of this processing operation.
Who has access to your personal data and to whom is it disclosed?
Access to your personal data is provided to Gemus Nordic staff responsible for carrying out this processing operation. Such staff abides by statutory, and when required, additional confidentiality agreements.
Personal data is not shared with other recipients, or transferred to third countries or international organizations. The information we collect will not be given to any third party, except to the extent and for the purpose, we may be required to do so by law.
Visitor comments may be checked through an automated spam detection service.
What are your rights and how can you exercise them?
You have specific rights as a “data subject” under Chapter III (Article 15 – 22) of Regulation (EU) 2016/679.
If you have left comments on this Site, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
For those who register for our event: You have consented to provide your personal data to Gemus Nordic for the present processing operation. You can withdraw your consent at any time by contacting us at contact@gemusnordic.com. The withdrawal will not affect the lawfulness of the processing carried out before you have withdrawn the consent.
If necessary, you can also contact our CEO or Legal Advisor. Their contact information is given below.
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Cookies
If you leave a comment on our site you may opt-in to saving your name, email address, and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit this Site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
Contact information
– General Contact
If you would like to exercise your rights under Regulation (EU) 2016/679, or if you have comments, questions, or concerns, or if you would like to submit a complaint regarding the collection and use of your personal data, please feel free to contact us at: contact@gemusnordic.com
– CEO or Legal Advisor
You may contact the CEO (ha.nguyen@gemusnordic.com) or Legal Advisor (linh.le@gemusnordic.com) with regard to issues related to the processing of your personal data under Regulation (EU) 2016/679.